Emails from Secretariat
We have been made aware that our emails to registrants in some institutions are not being received. This seems to be caused by an over-strict spam filter on some institutional email systems. If you are expecting a reply from us, please (a) check your Junk mail folder or
(b) email us again and we will reply to you in a different way (e.g. to a different email address if you have one).

Authors of accepted orals for general Symposia and Poster Presentations have been notified by email. If you have not received your acceptance letter please contact the secretariat.

Guidelines for Presenters

General Information

Oral Presentations in General Symposia are allocated 20 minutes in total. Speakers are encouraged to talk for 15 minutes, leaving the final few minutes for questions.

Oral presentations in Keynote Symposia are allocated 30 minutes in total.

Plenary speakers are allocated 45 minutes in total.

Audio Visual Information

Computer Data Projection is the preferred presentation format. The use of PowerPoint-type presentations is strongly encouraged.

The following equipment will be provided in all meeting rooms:

• Data Projector
• Computer to which your presentation will be uploaded (you will not be able to use your own computer)
• Screen, lectern and microphone

Please go to your allocated room ten minutes before the session start time to check the presentation is ready and to meet with the Chair.

Loading Your Presentation

Take your presentation on a USB stick or CD/DVD to the Speakers' Preparation Room and load it on to the server well before your presentation.

Please ensure you upload:

• The previous day for presentations scheduled for morning sessions
• Before 1100 for presentations scheduled for afternoon sessions

The presentation will then be networked to the allocated room.

Staff will be available to assist with loading of the presentation. The Speakers' Preparation Room is located in Speaker Room 111 on level 1. It will be open from 2.00pm on Sunday 24 July 2011.

Deadline for Presenters to register: 1 March 2011
Early bird registration deadline closes: 1 March 2011

If you have any questions, please contact the Congress Secretariat directly on:

IBC2011 Congress Secretariat
Phone: +61 2 9254 5000
Email: info@ibc2011.com

ePoster Guidelines

Basic poster presentation details

• File size: No larger than 50 MB
• Screen ratio: 4:3 or 16:19
• Screen sizes: 46" Samsung HD LCD screens will be situated around the venue. Delegates may also view on any personal web enabled device such as an iPhone, laptop or PDA.
• Slide length: No more than 4 slides is advised.

Helpful hints:

• Presenters should consider the style, colour and layout of their presentation.
• The posters will be presented on large 46" screens. It is, therefore, important that you keep small fonts to a minimum and formatting simple.
• Colour should be considered. Combinations such as black text on a blue background are hard to read for example.
• Easy-to-understand headings, pictures and even animations or movies to interact with your audience allow for greater engagement.
• Should you require assistance in constructing your poster, a one page PowerPoint template is available.
• There are zoom, scroll and next slide options for delegates viewing the poster.
• Posters and presentations may be accessed post-Congress should the committee allow this option to proceed. If you do not want this to happen, please inform us during the upload process.
• It is not necessary to include a title slide. There will be an icon with your poster name and title for delegates to choose when searching through the viewers.
• The poster viewing system has been designed for landscape format.

What is the process?

• Please contact our technical partner, Lucien Mark, if you haven't received your log-in details ibc2011@digitalposters.com.au and more information around this exciting program development. These details will allow you to access the provided web address where step-by-step instructions will be provided on how to upload your poster.
• Please ensure you do not close down the window when uploading your presentation. This will ensure that the full content of your file is received. A notification will inform you that the upload was successful.
• Once we receive your file, we will manually convert the file to PDF where it will be then uploaded onto our system for viewing on site.
• We will be available on site to assist you if there were any difficulties with your presentation such as embedded movies, broken links or issues in conversion.

We hope you agree that it provides a fantastic profile for you as a poster presenter and the poster presentations throughout the Congress.

If you have indicated that you wish to present a hard copy poster, please see the below guidelines:

Standard Hard Copy Poster Guidelines

For those using the traditional method, the dimensions of your posters should be no more than 0.95 metre wide and up to 1.2 metres high in portrait style only. Posters larger than this size will not be able to be displayed.

Set up and dismantle

Please review the program book once you are onsite to confirm your poster reference number. This number has also been provided above. Please display your poster by 0930 hours on Monday 25 July. Posters will need to remain displayed for the entire Congress. Adhesive material (Velcro) will be available from the Registration Desk where staff will provide a floor plan to enable you to find your poster board. Please note that there is a limited amount of adhesive material available per person.

Your poster will be disposed if it is not removed by the conclusion of the Congress.

If you wish to change your poster to an ePoster, please advise the Congress Secretariat immediately.

Should changes occur to your contact details or availability to provide your poster, please notify the Congress Secretariat immediately via info@ibc2011.com